Welcome to adding events in WebEvent. This document will overview how to add events. This will be a step by step overview.

WebEvent Overview Screen

1. You should have received an email with the Login, Password and URL for the WebEvent system.

2. Use your web browser to go to the URL for WebEvent.

3. Your screen will look like something below.

4. Find the link text that says log in now and click it. The login screen will appear (image 2)

(image one. Main WebEvent screen)

Login Screen

1. From the email, find your username and password and enter them into the appropriate location.

2. Uncheck Save Login and Password.

3. Click Login.

NOTE: You will see something called a redirector. It should go away in a few seconds. If it does not, click the link that says click here.

(image two. WebEvent Calendar Login Screen)

WebEvent Calendar Screen

This is where you add events to the calendar

1. To add an event, either click on the Yellow Add Event button or click on a date you would like to add an event to. The Add New Event screen will appear.

(image 3: WebEvent Calendar)

Adding a New Event, screen one

I broke this down into 3 screens, while the process is very simple, you have a lot of options for your event. I have placed the numbers on the screen shot below to correspond with the numbers here.

1. Event title. The title of your event

2. Date. Use the popup menus to select the date. This may be preset to the date already if you clicked on the date to add the event.

3. Start Time. Use the popup menus to set the start time

4. End Time. Use the popup menus to set the end time

5. Special. Usually used for to-dos, you probably will not need to check any of these.

6. Description. This is the format of the description. Leave it wrapped.

7. Description text. This is where you type the description of your event. This information will display when the user clicks the event in the calendar.

(image 4, adding an event, screen one)

Adding a New Event, screen two

I have placed the numbers on the screen shot below to correspond with the numbers here.

1. Calendar. Only used if you have access to multiple calendars. Allows you to add events to more than one calendar.

2. Event Privacy. Leave checked to public.

3. Contact person. You can change this if you would like the contact person to be different than the one listed.

4. Contact Email. You can place an email address in here if you would like someone to be able to contact you or someone else regarding the event via email.

5. Repeat. This is a great option. It allows you to repeat the event. You can repeat it daily, monthly, every other week, 1st or 2nd day of each month, etc. 5a is times to repeat. You can tell it to repeat as many times as you would like. 5b is the optional repeat until. You can set a date where the repeat would end.

6. Remind. You can have it remind you within in a given amount of days or minutes. 6a is the email where the reminder would be sent.

7. Priority. Usually only used for to-do's. you should not need to change this option.

(image 5: adding an event, screen two)

Adding a New Event, screen two

I have placed the numbers on the screen shot below to correspond with the numbers here.

1. Title Style. You can make the title bold or different formats. Try to use a consistent style throughout the calendar. Maybe bold for all holidays, etc.

2. Title Size. Will change the size of the text. I do not recommend using this because it will make the calendar look confusing.

3. Title Color. Used for changing the color of the text. Great for color coordinating different types of events.

4. Title Image URL: You do not need this

5. Title URL: You will not need this

6. Approval Status. This can be slightly confusing, please feel free to contact me if you have additional questions about this one. Anyone, I mean anyone can add an event to the calendar, BUT, no one can see the event until you approve it. You will get an email alerting you that someone has added an unapproved event to your calendar. All you need to do is login to the calendar and click on the event (it will say unapproved in red above it). You can change any information about this event (you have the power!). You can also approve the event (which will post it on the calendar for real) or disapprove the event which will remove it from the calendar. The person who added the event will get an email letting them know if the event was approved or not.

(image 5: adding an event, screen three)

When you are done, your event will be added to the calendar, congratulations.